Service

Outsourced Bookkeeping, Accounting & Controller Services

Federal Award Compliance Services

  • Quickbooks Online chart of accounts (segregated by direct [by job], indirect [by indirect rate], and unallowable cost pools)
  • Prepare financial-related reports as required by federal award during the term of this engagement.
  • Prepare proposed billing rate proposal (PBR) as necessary.
  • Prepare final vouchers for contract closeouts, as required, by cognizant federal agency.
  • Assist in any financial/indirect rate-related audit inquiries by the awarding agency during the term of this engagement, including related negotiations.
  • Prepare annual incurred cost submission (ICS) when required.


Timekeeping & Bookkeeping

  • Collect client-approved timesheets and prepare labor distribution analysis. Enter labor distribution in QBO in preparation of grant billings and budget v. actual analysis.
  • Collect client-coded and approved vendor bills and expense, as well as process payments as necessary. Enter transactions in QBO in preparation of grant billings and budget v. actual analysis.
  • Collect client-coded and approved credit card transactions, as well as process payments as necessary. Enter transactions in QBO in preparation of grant billings and budget v. actual analysis.
  • Reconcile bank and credit card (if applicable) accounts on a monthly basis.


Financial/General Grant Solutions

  • Analyze QBO data and recommend necessary adjustments on a quarterly basis.
  • Accounting system training on chart of accounts coding, billing, timekeeping and labor distribution.
  • Assistance with NSF CAAR review
  • Maintain federal awards contract control sheet including budget vs. actual, indirect rate and modification history, contract limitations, and cumulative and remaining federal funds.
  • Compute actual indirect rates and compare to provisional rates on a quarterly basis.
  • Assist with proposal budgets when applicable.

SBIR Academy

  • We teach compliance and best practices to SBIR companies.
  • Developing DCAA compliant time systems.
  • An in-depth example of an employee’s work week.
  • Training on Direct Costs, Fringe Costs, Overhead Costs, G&A Costs, and Unallowable Costs.
  • Setting up your company in QuickBooks.
  • DCAA-compliant QuickBooks chart of accounts.
  • QuickBooks turn-key company file.
  • Sample timesheet template.
  • Properly segregate costs by Customer:Job feature.
  • Understanding Timekeeping, Payroll, and Labor Distrubtion.